3 April 2020

 

Dear Members,

 

The Committee is pleased to announce that Mr. Daniel Chua, has been co-opted onto the Committee with immediate effect. 

 

The Honorary Secretary 

By Order of the Committee

 

 

Following further clarification and updates from the various ministries. We have updated this advisory sent on 28 March to polo members accordingly:

 

Following advisories by the Ministry of Health (MOH), the Singapore Land Authority (SLA) and SportSG, which stipulates that all tournaments/competitions, leagues and matches are to be suspended till 30 Apr 2020, or cancelled with effect from 26 Mar 2020, 2359hrs, the club will be cancelling all polo practice chukkas and tournaments from now till 30 April 2020.

 

Polo lessons will still be available for adults (19 to 49 years old) from Tuesday to Sunday mornings.

 

Stick and ball practice on the field is allowed from Tuesday to Sunday from 4.30pm to 6.30pm subject to weather and field condition for polo players.

 

Polo players are to strictly observe the safe distancing measures of at least 3 metre spacing between them when riding or stick & balling. 

 

This is to avoid close grouping when walking on or off the field during stick and ball. 

 

Rules for Youth below 18 years old exercising on horses:

 

As per the SportSG/EFS advisory, youth will be allowed to exercise their horses with the following conditions:

 

• Polo riders will need to obtain permission from the Polo Instructor, Sanaullah Khan before proceeding for stick and ball. 
• No rider or polo player is allowed to receive any form of coaching from anyone. This includes by their family members, friends, instructors and freelance instructors.
• Headsets, Earpieces or any form of communication devices are strictly not allowed to be used.

• Riders are only allowed to self-ride and not in a group. Safe distance of at least 3 metres, including walking on or off the field during stick and ball between riders are to be strictly observed. 

 

Riders may untack and wash down their horses after their self-ride and are not allowed to mingle with other riders or staff thereafter. They must observe all MOH advisory/guidelines on Covid-19.

 

POSTED 28^th March 2020

 

The Polo Captain

 

Following further clarification and updates from the various ministries. We have updated this advisory sent on 24 March to polo and riding members accordingly:

 

We refer our Notice of 21 March 2020 on the subject matter of PRECAUTIONARY MEASURES AGAINST THE RISK AND SPREADING OF COVID-19, sent out to members and in particular, Point 3 which states:

“Anyone who has travelled overseas or is in contact with a person issued with a Leave of Absence (LOA), or Stay-Home Notice (SHN) and Quarantine Order (QO) within the last 14 days is strongly advised to exercise social responsibility and refrain from visiting the club for the safety and health of others. Those feeling unwell (e.g. who have symptoms of flu, cough, sore throat or runny nose) are requested to leave the club immediately to seek medical assistance or to stay home to rest.”

The Committee, having received feedback from a number of members seeking further clarity as to who would fall under Point 3 of the said Notice, has decided that polo and riding members are:

1. allowed to ride, exercise or stick & ball their horses, but must observe appropriate social distancing, and practice good hygiene including preferably gloves for riding at all times during and after the activity as outlined in current Ministry of Health (MOH) guidelines concerning the corona virus situation. The respective grooms will tack up your horse and shall leave it within its stable for you to take out by yourself and tighten its girth, mount and dismount unassisted and then to return your horse to the stable. 

2. allowed to visit the Club but must observe the appropriate social distancing and observe good hygiene practices as outlined in the MOH guidelines.

3. to refrain from playing polo and riding during the entire fourteen (14) day period from the day you returned to Singapore (if this was after 20 March 2020, 2359 hours), or from the day the person/persons you are living with i.e. family, friends or partners, began serving their QO or SHN.

Please note that the said Notice of 21 March 2020 and the above Points a), b) and c), apply to all members including those who are riding or playing polo, as well as to all employees such as, polo professionals, riding instructors and freelance instructors and professionals.

We would especially like to thank those members who, out of a sense of social responsibility, volunteered to withdraw from participating in the polo tournament on 21 & 22 March 2020.”

The Committee

As at 7 p.m. there was no quorum achieved at the 73rd Annual General Meeting held on 24 March 2020. The meeting was adjourned for half an hour in accordance to Rule 36d and by 7.30 p.m. the Club achieved a qualified quorum of 42 members comprising of 18 CPPMs, 1 Term Member, 9 Clubhouse Members, 12 Charter Members and 2 Regular Individual Members. As it was not a full quorum, members present have no power to alter, repeal or make additions to any of the existing Rules in accordance to Rule 40.

The following businesses at the 73rd Annual General Meeting were approved and adopted:

1. The minutes of the 72nd Annual General Meeting held on 19 March 2019.
2. The reports received of the Committee.
3. The Audited Financial Statements for the financial year ending 31st December 2019;
4. The appointment of HLB Atrede LLP, Auditors for the year 2020
5. (a) In accordance with Rule 37a(iii) of the Constitution, the Committee members were elected unopposed;
(b) In accordance with Rule 33a of the Constitution, the Trustee Group was elected unopposed;
6. (a) There were seven (7) Constitution Resolutions received, however, in accordance with Rule 40, it was not considered and voted as the requisite quorum was not achieved.
(b) There was no resolution received and hence, there was no resolution considered and voted upon in accordance with Rule 37 a(v).
7. There were no nomination for Charter Polo Playing Members received at the closing date of 17 March 2020 and hence, there was no nominations to be considered and voted upon in accordance with Rule 11.

Committee of 2020/2021 Elected Unopposed

President

Masefield Stephanie Frances

Vice President

Khong Kin Hoong, Lawrence

Polo Captain

Garcha Satinder Singh

Honorary Secretary

Hogberg Fred Rickard Robin William

Honorary Treasurer

Timothy Zee

Committee Members

Tan Hock
Yeo Peggy
Koh Pei Bei
Jane Alexander Drummond

Trustee Group Members of 2020/2021 Elected Unopposed

Loh Kim Chah
John Wong
Leon Chu
Wee Tiong Han

Honorary Secretary
BY ORDER OF THE COMMITTEE