Summary and Results of the 74th Annual General Meeting

Due to COVID-19 restrictions imposed, the meeting held was a Hybrid Meeting. Members opted to attend the meeting physically at the Club or virtually online.

As of 7pm Thursday, 18 March 2021 the Club had a pre-registered attendance of 48 members made up of 28 CPPM, 12 Charter, 2 Regular and 6 Club Members which is below the number required to form a quorum as per Rule 36 (d).

Resolutions Submitted for 74th Annual General Meeting
The eight Resolutions brought forth by Mr Ian Lander in accordance with Rule 36(a), 37(b) and 40(a) of the Club’s Constitution were not transacted at the said Meeting as there was insufficient quorum as required in Rule 36(d) of the Club’s Constitution.

As at 7p.m on Thursday, 25 March 2021, there was no quorum achieved at the 74th Annual General Meeting. The meeting was adjourned for half an hour in accordance to Rule 36d and by 7.30 p.m the Club achieved a qualified quorum of 27 members comprising of 19 CPPMs, 7 Charter Members and 1 Regular Member. As it was not a full quorum, members present have no power to alter, repeal or make additions to any of the existing Rules in accordance to Rule 40.

The following businesses at the 74th Annual General Meeting were approved and adopted:

1. The minutes of the 73rd Annual General Meeting held on 24 March 2020.
2. The reports received of the Committee.
3. The Audited Financial Statements for the financial year ending 31st December 2020;
4. The appointment of HLB Atrede LLP, Auditors for the year 2021
5. (a) In accordance with Rule 37a(iii) of the Constitution, the Committee members were elected unopposed;
(b) In accordance with Rule 33a of the Constitution, the Trustee Group was elected unopposed;
6. (a) There were eight (8) Constitution Resolutions received, however, in accordance with Rule 40, it was not considered and voted as the requisite quorum was not achieved during the pre-registration.
(b) There was no resolution received and hence, there was no resolution considered and voted upon in accordance with Rule 37 a(v).
7. One (1) nomination for Charter Polo Playing Member was received at the closing date of 18 March 2021 and was considered and voted upon in accordance with Rule 11.

Committee of 2021/2022 Elected Unopposed

President
Masefield Stephanie Frances

Vice President
Khong Kin Hoong, Lawrence

Polo Captain
Garcha Satinder Singh

Honorary Secretary
Hogberg Fred Rickard Robin William

Honorary Treasurer
Timothy Zee

Committee Members
Peggy Yeo
Daniel Chua
Jane Alexander Drummond
Leon Chu

Trustee Group Members of 2021/2022 Elected Unopposed
John Wong
Loh Kim Chah
Tan Hock
Jeff Hardee

In accordance with Rule 11 of the Club's Constitution, Daniel Chua was voted in as a Charter Polo Playing Member with 85% votes for.

Click here to view the results.

Honorary Secretary
BY ORDER OF THE COMMITTEE 

In accordance with Rule 37a (iii) of the Club's Constitution, the following nominations were received for election to the Committee as at 7pm, 18 March 2021:

President
Masefield Stephanie Frances

Vice President
Khong Kin Hoong, Lawrence

Polo Captain
Garcha Satinder Singh

Honorary Secretary
Hogberg Fred Rickard Robin William

Honorary Treasurer
Timothy Zee

Committee Members
Peggy Yeo
Daniel Chua
Jane Alexander Drummond
Leon Chu

Click here to view the nomination forms.

In accordance with Rule 33a of the Club's Constitution, the following nominations were received for election of a Trustee Group as at 7pm, 18 March 2021:

John Wong
Loh Kim Chah
Tan Hock
Jeff Hardee

Click here to view the nomination forms.

In accordance with Rule 11 of the Club's Constitution, the following nomination was received for consideration and to be voted upon for Charter Polo Playing Members as at 7pm, 18 March 2021:

Daniel Chua

Click here to view the nominee.

Resolutions for 74th Annual General Meeting
The eight Resolutions brought forth by Mr Ian Lander in accordance with Rule 36(a), 37(b) and 40(a) of the Club’s Constitution will not be transacted at the said Meeting as there was insufficient quorum as required in Rule 36(d) of the Club’s Constitution.

Rule 36(d):
At a General Meeting fifty Voting Members or ten per cent of the Voting Membership, which ever shall be the less, shall form a quorum provided that a minimum of ten shall be Charter Polo Playing Members. If after fifteen minutes from the time appointed for the meeting or if at any time after commencement of the Meeting a quorum is not present, the Meeting, if convened by a requisition of Members, shall be dissolved and, in any other case, shall stand adjourned for a period of 30 minutes and thereafter if a quorum shall not be present those Charter Polo Playing Members present provided they be not less than ten in number shall be a quorum and may transact the business for which the Meeting was called; provided that no business shall be transacted other than the business that was unfinished at the Meeting from which the adjournment took place, and provided further that the Members present shall have no power to alter, repeal or make additions to any of the existing Rules; except if a full quorum is present.

As at 7pm Thursday, 18 March 2021 the Club had a pre-registered attendance of 48 members made up of 28 CPPM, 12 Charter 2 Regular and 6 Club Members which is below the number required to form a quorum as per Rule 36 (d).


Honorary Secretary
BY ORDER OF THE COMMITTEE 

GENTLE REMINDER: 74TH ANNUAL GENERAL MEETING NOTICE - HYBRID FORMAT

Notice is hereby given that the 74th Annual General Meeting of the Singapore Polo Club will be held at the Clubhouse on Thursday, 25 March 2021 at 7pm. (Registration commences at 6.30pm).

Due to Covid-19 restriction imposed, the meeting held is a Hybrid Meeting. Members can either opt to attend the meeting physically at the Club or virtually online.

Click here to Register (By 18 March 2021, 7pm) 

Kindly note that 2 new resolutions have been received.

In accordance to Rule 36a, 37b and 40a,
Resolution 1
- Rule 23 - Discipline
Proposed by Mr Ian Lander and Seconded by Ms Lynly Fong
Click here to view Resolution 1.

In accordance to Rule 36a, 37b and 40a,
Resolution 2
- Rule 30 - Committee
Proposed by Mr Ian Lander and Seconded by Ms Lynly Fong
Click here to view Resolution 2.

View previously submitted resolutions here.

Click here to Register.